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Responsible Employee Title IX

New State of Texas Legislative Bills effective January 1, 2020.

Senate Bill 212 (SB212) and House Bill 1735 (HB1735) are related to the provisions impacting Title IX and sexual misconduct-related institutional processes, including the role and responsibility of a Responsible Employees, Confidential Employees and Mandatory reporting requirements.


Responsible Employee

This term is used by Title IX (a federal law that addresses gender equity in schools) to indicate an employee who:

  • Has the authority to take action to address sexual harassment and/or sexual misconduct
  • Has been given the duty of reporting incidents of sexual harassment/misconduct (or any other misconduct by students to the Title IX Coordinator)
  • A student reasonably believes would have this authority or duty

At UT Health San Antonio, employees who are Responsible Employees are also CSAs.

If you’re ever not sure if something should be reported, just ask a Clery or Title IX Coordinator.

  • If you’re not sure if it’s a crime, or even criminal in nature, report it to a Clery Coordinator. As a CSA, it is not your responsibility to determine if a crime actually occurred, apprehend the alleged perpetrator, or try and convince the victim to contact law enforcement.
  • Victims have the right to not report the incident through formal channels and still get support from the university.
  • The university cannot (either explicitly or implicitly) intimidate, threaten, coerce, or discriminate against victims for reporting.
  • CSAs are responsible for (1) accurately reporting the crime information to the correct people in a timely manner and (2) supporting the individual sharing their experiences with you and providing them with options and resources.
  • You are not a confidential source. As a CSA you must report the incident through your normal reporting structure or to one of the Clery Coordinators.
  • When the crime involves sexual assault or sexual violence, the university must always do an investigation. Report as much information as possible to the Title IX Coordinator, John Kaulfus.

Reporting Incidents and Crimes

As a CSA or Responsible Employee, you must report incidents that are reported to you.

Title IX contact information: Responsible employees must promptly report all sexual misconduct incidents and Confidential employees must promptly report only the type of incident to the Title IX Director.

Dr. John Kaulfus, Chief Student Affairs Office and Title IX Director

For questions regarding Title IX, faculty, students, residents and trainees, may contact

Dr. John Kaulfus, Chief Student Affairs Office and Title IX Director

Juliette I. Montemayor, Deputy Title IX Coordinator and Investigator

Derek Bell, Deputy Title IX Coordinator and Investigator

Sara Carmona, Institutional Equity Investigator

Staff may contact Human Resources at

For more information regarding Responsible Employee Reporting visit the Title IX Office website.

For questions regarding Clery, contact: Clery Coordinator, Artrecia Hardaway

UT Health San Antonio Police Department

For non-sexual assault/sexual violence crimes that happen off-campus, San Antonio Police Department

Victim Resources:

  • Student Counseling Center at 210-567-2648 Located in room 3.100R.1 of the Dental Building
    Academic difficulties, career issues, medication consultation, personal problems counseling, substance abuse, individual and couples counseling.
  • After-Hours Crisis Intervention If you experience a crisis outside our office hours of 8am to 5pm, Monday through Friday, please call (210) 567-2648 – listen to the recording, the answering service will provide a prompt to select the option to speak with a trained mental health professional.
  • Wellness 360 at 210-567-2788 Located in room 1.422 in the School of Nursing Building
    Open Monday and Thursday 8:00 a.m. – 8:00 p.m. and Tuesday, Wednesday, and Friday 8:00 a.m. – 5:00 p.m. (SHC) services include primary care, comprehensive wellness & health promotion, immunization requirements, needle stick follow-up and care, TB surveillance screening, smoking cessation programs, healthy weight management, lab services and behavioral health services.
  • Employee Assistance Program (UTEAP) for employees at 800-346-3549
    UTEAP is available 24 hours a day, 7 days a week. Offers services for employees and their spouse, live-in partner, and eligible dependent children up to the age of 26. Services include counseling and consultative sessions for all types of life concerns such as depression or anxiety, alcohol/drug problems, parenting & family concerns, couples & relationship issues, grief or bereavement, anger management, change & life transitions, workplace stress/conflicts, communication skills, legal and financial concerns childcare and eldercare issues.
  • Clery Campus Videos